Summer Intern Grant Interim Report 2024

Interim Report Due: July 17, 2024

Grant Period: March 25 - September 1, 2024

In an effort to build the capacity of a diverse, skilled workforce for the library community, the Idaho Commission for Libraries (ICfL) provided grants of $1,500 to public libraries to support an intern for the summer of 2024. With this grant, the library, the intern, and the intern’s mentor will collaborate on a project or set of goals and expose the intern to working in a library for several weeks in the summer.

This interim report gives grantees the opportunity to share their progress in spending funds and carrying out grant activities. The report must be completed in one sitting and cannot be saved for completion at a later time. We suggest drafting responses in a separate document prior to completing the online form. The form should be signed and submitted with an electronic signature on or before July 17, 2024.

If you have questions about the program or reporting requirements, please contact either of the following staff members at the Idaho Commission for Libraries:

Jennifer Redford, Youth Services Consultant, Jennifer.redford@libraries.idaho.gov or (208) 639-4147
Talela Florko, Grants/Contracts Officer, at talela.florko@libraries.idaho.gov or (208) 639-4164

Grant Award Number:*

Library Name:*

Library Branch (if applicable):

School District Name (if school library):

Preparer's Name:*

Preparer's Title:*

Preparer's E-mail Address:*

Preparer's Phone Number:*

Authorizing Official/Library Director's Name (if different):*

Authorizing Official's E-mail Address (if different). This person will receive a copy of the grant report upon submission.:*

The narrative section of the report asks you to provide a brief summary of your project, as partially completed at this phase of the grant period. If you have questions about the programmatic requirements of the grant, or need to obtain your original grant agreement, which contains your project plan, please contact us.

Please keep the program goals in mind when carrying out grant activities. Summer Intern Grant goals:

A. To create and expand the future library workforce by exposing young adults to career opportunities within the field.

B. To develop and expand the workplace skills of young adults through mentorship and experience.

C. To provide public library staff with opportunities to practice leadership/mentorship and for libraries to expand their capacity to engage with workforce development in their communities.

1. Project Summary. Briefly describe the activities you have undertaken as part of this grant.*

2. Tell us about your intern. Who are they? Provide details such as grade/educational enrollment, background, experience, interests, etc.*

3. What have been the intern's initial perceptions of library work as they began their internship?*

4. What type of job skill has the intern identified that they would like to work on? *

5. Please describe any updates or changes to the intern's project or workplan since submitting the grant application.*

The financial section of the report requests the original grant amount, actual expenditures to date, and unspent balance. Unused grant funds must be spent by the end of the grant period or returned to the ICfL. If you have questions about eligible or ineligible expenses, documentation requirements, or need to obtain your original grant agreement please contact us.

Allowable Expenditures. A grantee may only use program funds for allowable costs, as defined in the federal grant funds Uniform Guidance (2 C.F.R. Part 200), which includes the requirement that costs be reasonable and necessary for the accomplishment of program objectives. The following is an abbreviated list of allowable grant expenses.

1. Compensation including wages, stipends, and benefits for summer interns. This is intended to support the library with additional funds necessary to hire a summer intern, and not replace wages of existing employees.

2. Payroll expenses such as Social Security.

3. Advertising or publicity for the recruitment of the summer intern(s).

4. Training and educational supplies, costs, or services for the intern and/or the mentor, not to exceed 10% ($150) of the award total. This cost is intended to support the intern and/or mentor with supplemental materials or trainings associated with the library field, professionalism, leadership, mentorship, or other directly applicable topics.

Non-allowable Expenditures. The following is an abbreviated list of non-allowable grant expenses. It is not intended to be exhaustive or exclusive. Applicants should contact the ICfL if they are unsure if a cost is allowable. The following items are not allowable grant expenses:

1. Materials and supplies.
2. Food and beverages.
3. Services.
4. Travel.
6. Professional and consultant services.
7. Capital expenditures related to the purchase of real property, buildings, or motor vehicles.
8. Construction expenditures related to the improvement or expansion of buildings and facilities.
9. Advertising or publicity not related directly to recruiting a summer intern.
10. Promotional items and memorabilia, including models, gifts, and souvenirs.
11. Apparel.

1. Grant Award Amount:*

Enter the dollar amount of your grant award.

2. Expenditures. Please enter your current grant expenditures.: *

	Current Expenditures	Description
Salaries/Wages/Benefits (of intern)
Professional and Technical Consultant Fees (speaker's fees, etc.)
Travel (to attend training or carry out the grant)
Supplies/Materials (items with a per unit cost of less than $5,000 including books, tablets, etc.)
Equipment (items with a per unit cost of $5000+). Must obtain written approval before purchase
Other Services (website fees, translation or closed captioning services, web accessibility services, workshop/training course fees)

3. Total Current Expenditures (automatically calculated):

4. Unspent balance of grant (automatically calculated). Grant award amount minus total expenditures. This number must be 0 or negative. If this number is positive, you have grant funds remaining, which must be spent immediately or returned to the ICfL.:

5. Do you anticipate any obstacles to spending the remaining grant balance before the end of the grant period?*

6. Do you anticipate any issues collecting and reporting information about the interns total hours worked for the final report? If yes, please describe.*

By typing your name in the box below, you are electronically signing this report and certifying that the information provided herein is true, accurate, and complete to the best of your knowledge. After signing, click the "Submit" button. A copy of this report will automatically be emailed to you and the library authorizing official.

Electronic Signature (type your name in the box below):*

If you have any questions about this program or report please contact Partnerships and Jennifer Redford, Youth Services Consultant, Jennifer.redford@libraries.idaho.gov, (208) 639-4147 or Grants/Contracts Officer Talela Florko at talela.florko@libraries.gov, (208) 639-4164.

Summer Intern Grant 2024

I. Contact Information

II. Narrative Report

III. Financial Report

IV. Signature and Submission